Operations apps on Quickbase
Scheduling that feeds time tracking, and time tracking that feeds billing. One record per client, job or shift instead of a copy in every spreadsheet.
Quickbase
Quickbase development
We design and build Quickbase apps around how your team already works, from a first app for a small team to a rebuild of a system with hundreds of users.
Clean and simple
Simple applications for small teams. A handful of tables, clear forms and reports people actually open.
Complex and optimized
Management tools with hundreds of users, dozens of connected tables, automations and integrations, tuned so they stay fast.
Quickbase work
All projects| Project | Industry | Type |
|---|---|---|
| One job system for an interior finish installer A Quickbase job system that runs from builder and community down to each lot: installs, work orders, quality walks, vendor purchase orders, warehouse bin scanning and invoicing. | Home building | Quickbase |
| Customer pricing and commissions for a manufacturer Customer-specific price lists, a quote button on every customer record, commission reports and sales dashboards. | Manufacturing | Quickbase |
| Bids that stay locked once they're sent An estimating tool that applies door style, finish and package options to measured quantities, locks every submitted bid as a numbered revision and shows blended margin across a whole community. | Home building | Quickbase |
| From project workflow to accounts receivable Project workflow templates, multi-line invoicing, an accounts receivable uploader and days-overdue reporting, so a delivered project moves straight into billing. | Engineering | Quickbase |
| Commissions and referrals for a sales organization Sales and referral tracking with commission and pay calculations, reports by rep and by program, and self-registration for new team members. | Sales | Quickbase |
| Moving apps, and moving off them Migration plans, data exports and archives, so every record arrives intact and nothing is lost in the move. Your data stays yours. | Any industry | Quickbase |
What we build
Simple apps for small teams through to management tools with hundreds of users. Every one starts from how your people work today.
Portals for crews and clients
Installers see their work orders, upload photos, sign off change orders and get updates by email or text, without logging in to your back office.
React, Convex and Twilio
Integrations and automation
We pull reports out of vendor portals, push them into your database on a schedule and flag what changed, so nobody copies rows by hand.
Node, Quickbase APIs and Vercel
Screens for the shop floor
TV boards that show which jobs are ready for pickup, with live status and local weather, updated without anyone touching them.
React and Convex
Quickbase plugins
File Manager for photos and video on any phone, plus scheduler, timesheets, signature capture, geolocation, text messaging and image recognition.
No install fee, and 10x cheaper than Quickbase storage
How we work
Anybody can create a data table or a field. The reason why is worth talking to the experts.
Discover
We sit with the people doing the work and learn where the time goes. Years across different industries means we know which questions to ask.
Design
We map your records and how they connect before we build anything, then show you working screens early and often.
Deliver
We launch in stages, train your team and keep improving the app as you use it.
Ready to move off Quickbase?
When the per-user bill or the platform’s limits start costing more than they give back, we move your app into software you own, one stage at a time, with every record checked against the original.
Questions people ask us
If yours isn't here, ask it in the form. You'll get a straight answer.
Do we have to use Quickbase?
No. We build software you own outright, and we build on Quickbase when that’s the better fit for your team. Plenty of clients use both, connected.
Will we own what you build?
Yes. When we build a system for you, the code, the database and the hosting are set up in your company’s name from day one. If we stopped working together, nothing would stop running.
We already have a Quickbase app. Can you work on it?
Yes. A lot of our work starts with an existing app: cleaning up tables and formulas, speeding up slow reports, adding automations, or rebuilding it in stages while your team keeps using it.
Can it connect to the software we already use?
Usually. We've connected apps to accounting and payroll, builder ordering portals, flooring and scheduling software, reporting tools, email and text messaging. If a system has an API or a regular export, we can work with it.
How does a project start?
With a conversation about how your team works today. We map your records and how they connect, agree what the first stage includes, and show you working screens early so there are no surprises at launch.
What happens after launch?
We train your team and keep improving the app as you use it. Many clients keep a regular working session with us and send requests through a support queue, and some have worked with us for years.
Who will we work with?
Matthew leads every project, with a small team of Top Step developers. You talk to the people building your app, not an account manager.
What if we move off Quickbase later?
Your data is yours. We've helped clients move apps between accounts and export or archive every record when they changed systems, and we can move an app into software you own.
Tell us what you’re running on today
A few lines is enough: the system, roughly what it costs and what gets in the way. You’ll get a reply from a person, not a sales sequence.